Cancellations

2025-2026 Housing and/or Dining Plan Agreements are for Fall 2025 and Spring 2026 semesters; Spring 2026 and Summer 2026 Agreements are for one semester only. By signing the Agreement(s), the student has agreed to live in University housing and/or participate in the Dining Plan and to pay the applicable monies for the entire term of the Agreement. Please review the below information carefully, regarding cancellation of agreement(s). 

Cancelling Prior to June 1, 2025

Students needing to cancel their housing and/or dining plan agreement prior to the June 1st deadline can simply email housing@etsu.edu or  assignments@etsu.edu to notify our office.

June 1st - Last day to cancel confirmed agreement(s) for the upcoming academic year.

Requesting to Cancel After June 1, 2025

Students wishing to cancel their housing and/or dining plan agreements after the June 1st deadline must complete the Request to Cancel Agreements Form. Please select an option below, carefully review the provided information, and click the button at the bottom to complete the Request to Cancel Form.

• Not Enrolled

  Students should complete the Requst to Cancel Agreements form, indicating they will not be enrolled and giving a reason. Students Graduating, Withdrawing, Transferring, or Not Enrolled will be verified with the Registrar's Office.

  Withdrawals will be subject to the University's regular 75%/25%/0% refund deadlines and policies for tuition and fees.

    Complete Request to Cancel Form  

• Remaining Enrolled

  Housing and/or Dining Agreements are legally binding documents that you confirmed in agreement with their full terms and conditions. If remaining enrolled at ETSU for the term(s) in question, you are requesting an exception from the agreement. This is referred to as an Appeal.

  Students should complete the Request to Cancel Agreements form. As selections are made indicating the student will be remaining enrolled, the form will prompt for further information and documentation.

  Appeal Documentation

  • All Appeals must include (at least) three attachments: a typed and signed statement of circumstance from the student, a typed and signed support statement from a parent or other concerned party, and documentation that supports their situation which is causing the need to appeal.
    • Appeals submitted without at least these three attachments will be automatically denied.
  • Documentation alone does not guarantee being released, but it may strengthen your case. It is your responsibility to provide documentation that supports or verifies your reason for requesting an exception.
  • The Associate Director looks for substantive changes in your circumstances since signing the Agreement or the last date to cancel the Agreement: June 1, 2025.

  *ACCEPTING ONLY SPRING 2026 APPEALS, BEGINNING SEPTEMBER 15, 2025

  Appeals Submitted	Can Expect to Receive Outcome On
  September 15th to September 30th	Thursday, October 2, 2025
  October 1st to October 31st	Thursday, November 6, 2025
  November 1st to November 30th	Thursday, December 4, 2025
  December 1st to to December 8th	Thursday, December 11, 2025
  December 9th to December 15th	Thursday, December 18, 2025
  December 16th to January 5th	Thursday, January 8, 2026
  January 6th to January 12th	Thursday, January 15, 2026
  January 13th to January 19th	Thursday, January 22, 2026
  January 20th to January 26th	Thursday, January 29, 2026
  January 27th to February 8th	Thursday, February 12, 2026

  Please be advised the appeals process will follow the above schedule for outcomes. An email will be sent to your ETSU email account with the Associate Director’s decision. One further level of appeal can be made to the Executive Director of Housing and Residence Life. If released from the agreement, your initial $100 housing deposit will be forfeited.

  Appeals will only be accepted until September 14, 2025 for the fall semester, and February 8, 2026 for the spring semester.

    Complete Request to Cancel Form  

Requests to Cancel are considered on a case by case basis by the Associate Director of Housing & Residence Life, in consultation with appropriate campus partners.

The costs associated with attending ETSU can include both direct and indirect costs. Please review ETSU's Cost of Attendance for more details.