Reserve Space on Campus or Schedule an Event

Requests for Use of Student Center Facilities

Please select your classification below:
(The classification you select will link you to the correct Request for Facilities Form to submit)

For additional information, contact the Student Center Office:
  studentcenter@etsu.edu | 423-439-6633

Requests for Use of (Other) Facilities on Campus:

Academic Room Reservations  < FACULTY/STAFF ONLY, Students should use the Gold button above.

Athletic Space Reservations

Campus Recreation Facility Reservations

Martin Center for the Arts Reservations

Reece Museum Reservations

Residence Hall Spaces

Sherrod Library Reservations
Innovation Lab
Brinkley Center

Non-Affiliated groups and individuals desiring to host multi-day events and/or complex events using multiple facilities on campus should start by contacting Camps and Conferences/Space Management staff at 423-439-7103 or edwards@etsu.edu

FAQs for Culp Center Reservations 

• How long will it take for my reservation to be approved?

  Culp Center reservation requests are looked at daily during normal business hours. (Monday - Friday, 8am - 4:30pm)
  

  If you submitted a reservation request after buisness hours your request will be reviewed once our office is open in the order it was received.  

• Do I have to pay for my reservation?

  Student Organizations and Departments: all Culp Center spaces are free of charge. (unless your event incurs a no show, clean up, reset, or in some cases overtime fees: see Labor Service Fee Schedule)
  

  Non-Affiliated groups and individuals: please reference the Facility Use Schedule located on our website under Policies, Fees, and Forms. 

• How do I cancel my reservation?

  All reservations not cancelled properly will be subject to a $10 no show fee (non-affiliated will be subject to 20% - 30% of rental fee)

  Please call 423-439-6633 or email studentcenter@etsu.edu to cancel your reservation.

• What resources are offered for my reservation?

  FREE Resources for Student Organizations & Departments:

  • Chairs, tables, staging arranged as requested 
  • Use of sound reinforcement systems
  • Use of special lighting systems
  • Use of audio/visual equipment - decible (Db) sound for indoor is a maximum setting of 70 and outdoor is 90
  • Access to local phone, campus video, and campus digital network services
  • Full food catering services through Sodexo (charges apply)
  • Support of the Technical Services staff if needed
  • Public Safety support (charges apply)
  • Physical Plant support if needed
  • Information Technology support if needed
    
    

  Non-Affiliated groups and indivduals: will be charged for the above resources. Please reference the Audio Visual Services & Equipment Fee Schedule and Labor Service Fee Schedule located on our Facility Use Fees page. 

• What are Set-Up & Break-Down Times?

  Set-Up Time: if you require access to the space prior to the event start time. (ex: putting up decorations, getting materials ready, ensuring catering is set up properly, etc.)
  

  Break-Down Time: if you need extra time after your event end time. (ex. to clean/reset room, to allow time for meeting attendees to gather their items to leave, if you had a catering order that had items that needed to be picked afterwards, etc.)

• How do I request tables/chairs/trash bins for events located in Culp Center Outdoor spaces?

  For ETSU Students & Faculty/Staff ONLY

  You will need to submit a work order through ETSU Facilities.

  Work Order Request Form 

• How do Faculty/Staff Log into 25Live?

  Faculty/Staff will utilize their ETSU credentials (do not enter “@etsu.edu” in your username).