The Voyager HCM solution will replace functionality within ETSU’s current Human Resource systems with a cloud-based integration solution designed to improve employee engagement and the hiring process. HCM stands for Human Capital Management and it covers functionality such as recruitment, onboarding, benefits, time and labor and learning.
IMPACTS
Voyager’s Impact on Human Resources activities and the ETSU campus community:
- Real-time data: Voyager will allow everyone to get their HR and financial data in real-time; no more waiting for reports to be updated.
- Role-driven access: Security and access to the HR and Financial systems will be driven by the position (not the person); this means employees will get the access they need the day they are seated in the role!
- Employee self-service: Employees will use Voyager to access pay slips, W2 forms, and
review personal profile information.
Voyager Cutover dates
A cutover plan is essential because it helps minimize disruption and contributes to a successful transition. Our cutover plan is part of many efforts to reach a successful go-live. Please see below for key Business & Finance and HR dates to know. This information is also posted on the Human Resources page within the Voyager website. Unless otherwise specified, the cutoff for every date listed below is 4:30 pm.
To view additional non-Voyager related Fiscal Year End dates, you can also visit the Financial Services/Comptroller page.
Activity |
Date |
|
eBucs: Purchase Orders (including Travel and all Reimbursement Forms) Freeze Date |
6/2/2025 |
|
FYSA (Fiscal Year Salary Allocation) Form Request Deadline |
6/10/2025 |
|
Banner: New Grant Agency Cutoff |
6/13/2025 |
|
FYSA Form Received by Payroll Deadline |
6/13/2025 |
|
eBucs: Contracts Completed Deadline |
6/16/2025 |
|
eBucs/Banner: Invoice Entry Freeze Date |
6/20/2025 - Noon |
|
Cutoff for New Sponsored Awards and Existing Award Modifications (Sponsored Billing Cutoff as of 5/31) |
6/20/2025 |
|
Banner: Disbursements for Students Cutoff |
6/20/2025 |
|
Banner: Accounts Receivables (and Receipts) Cutoff |
6/25/2025 |
|
TRS: Final Day for Employees to Enter Leave and Hours Worked (cannot enter Leave in Voyager until 7/7/2025) |
6/27/2025 |
|
Voyager: Non-exempt Employees Begin Entering Time |
7/1/2025 |
|
Voyager: Employees Begin Entering Absences |
7/7/2025 |
|
Voyager: First Biweekly Payroll Paid |
7/18/2025 |
|
Voyager: First Monthly Payroll Paid |
7/31/2025 |
BIG WINS
More information about these wins can be found in the Voyager Town Hall recording, starting at the 10:20 timestamp.
Absence Management
Real-Time Balances &
Integrated Sick Leave Bank
Core HR
Enhanced Assignment Categories
Payroll
Streamlined Processing
Recruitment
Swift Job Application Process
(Under 5 Minutes)